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Supporting Your Management Plans

Archive for April, 2010

Don’t Forget Succession Planning When Recruiting

Security Recruiting with Succession Planning in Mind

I just finished reading “Leadership In The Era Of Economic Uncertainty”. It is a timely book written either at the tail end of 2008 or even in the first month or two of 2009.

The book covers a lot of ground but one particular subject that caught my attention was succession planning. The subject made me think of a company that hired an extremely bright and talented CISO in the early part of this decade.  This CISO was more talented than anyone this company had ever hired to take care of information security, compliance and risk management.

The CISO delivered and over approximately four years, was promoted four times. This is a great story so far don’t you think?  Here is where the story takes a turn though.  The CISO was so successful that he was ultimately promoted to the CTO office.

Over four years, with a security staff exceeding 40 security professionals, this CISO never focused on bringing someone up behind him to step into his shoes. When the time came for his promotion to CTO to occur, the company had to go outside the organization to find a new CISO.

This lack of succession planning when doing security recruiting happens too frequently.  What prompted me to write about succession planning was a mix of ideas. 

  • First, I read a good book that brought the subject back to the forefront of my mind. 
  • Second, I thought of a specific instance in which the lack of a sound succession plan generated personnel challenges that could have been avoided.
  • Finally, a conversation I shared with a very bright Director of HR whom I’ve worked with for several years was largely wrapped around the idea of hiring with the future in mind.

The company’s Converged Chief Security Officer was hired in 2008.  There is talk today of starting a new security recruiting search to identify a Security Architect to work under the CSO.  The HR Director is smart enough to think not only about who we need to recruit to fill the void that exists today but he is also thinking about focusing our security recruiting on identifying and hiring hiring someone who could ultimately step into the shoes of the VP of Security should that person leave or should something happen to him.

 This may seem like a simple story on the surface but the implications of getting it wrong are costly.   What stands out to me is that employers rarely engage me in succession planning discussions. When a discussion of this nature occurs, it really stands out. When an employer is thinking of the future when they hire in the present, more often than not, they’ll hire based on cost and what they see on a security job candidates’s resume today rathe than focusing on what the candidate’s potential is for the future.

When hiring for the future in the present, employers have to consider whether or not today’s candidate has the raw materials to be groomed and mentored in such a way that they can step up to a bigger role within the organization in the future.  When hiring is approached with this strategy in place,  with the end in mind rather than just focusing on the here and now, better hires are made and this level of recruiting  is strategically more fun for the security recruiter to tackle.

An Overview of Strategic Planning

Strategic planning is something all businesses should participate it if they want to improve results. Strategic planning is a process of defining goals or outcomes, then developing a plan of action to reach those outcomes. A review process should be implemented in order to measure results and make course adjustments as needed.

The video link below gives an overview of three components of strategic planning. It is a helpful video for anyone new to strategic planning.

Click on this link:   What are the three components of strategic planning?

For additional resources on strategic planning, visit http://www.performancesolutionstech.com/category/strategicplanning/

GAO Report Criticizes FDA’s Strategic Planning and Management Efforts

Summary:

The US Government Accountability Office (GAO) issued a report Feb. 19, 2010 titled Food and Drug Administration: Opportunities Exist to Better Address Management Challenges, which criticized the FDA’s efforts to fully use practices for effective strategic planning and management.

The report highlights five major management challenges the GOA believes could affect FDA’s ability to carry out its mission:

1. recruiting, retraining, and developing its workforce

2. modernizing its information systems

3. coordinating internally and externally

4. communicating with the public

5. keeping up with scientific advances.

The GOA made the following recommendations: Develop a strategic human-capital plan and issue an updated workforce plan; Work to make FDA’s performance measures more results-oriented; Following the creation of more results-oriented sets of performance measures, direct FDA’s centers and offices to track their workload by strategic goals; Direct each of the agency’s main centers and offices to clearly align their program activities to FDA’s strategic goals in documents such as the budget request or center- or office-level documents; Build FDA’s capacity to collect and analyze performance information by expanding training for managers on topics related to performance information.

Article Quote:

“The GAO said that FDA has aligned its three major activities—premarket review, production oversight, and postmarket surveillance—and uses employee performance plans to link individual activities to its strategic goals. However, only four of eight centers and offices that GAO reviewed clearly document alignment of their activities to FDA’s goals, and only two clearly linked their resources to the agency’s goals.”

Link: http://pharmtech.findpharma.com/pharmtech/Regulation/GAO-Report-Criticizes-FDAs-Strategic-Planning-and-/ArticleStandard/Article/detail/663378?contextCategoryId=35097

As mentioned in the recommendations above, strategic planning initiatives must focus on outcomes.  You should know the intended outcome before jumping into any action plan. That is not to say that the action plan must remain static. If adjustments to the action plan need to be made, and often they do, then make the necessary changes. Measure progress often because in doing so, you will gain insight into what is working and what may need adjusted. However, the focus should always remain on the intended outcome.

For more on strategic planning, see http://www.performancesolutionstech.com/category/strategicplanning/

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